1. Supervision - The HIRER is responsible for supervision of the premises, the fabric and the contents, safety from damage however slight, or change of any sort and the behaviour of all persons using the premises whatever their capacity. Any damage is to be reported as soon as possible to the caretaker, Mrs J Sunter, Greystones, Arkengarthdale Road, Reeth, Richmond, DL l1 6QT (Tel: 01748 884182) 2. Parking - The HIRER is responsible for the proper supervision of car parking arrangements so as to avoid illegally parking on double yellow lines, obstructing the highway, or obstructing the adjoining or adjacent business premises belonging to Reeth Garage. 3. Use of Premises - The HIRER shall not use the premises for any purpose other than that described in the hiring agreement. The HIRER shall not sub-hire or use the premises or allow them to be used for any unlawful purpose or in any unlawful way. The HIRER shall not do anything or bring onto the premises anything that may endanger the premises or render invalid any insurance policies in respect thereof. 4. Licences - The HIRER shall be responsible for complying with the terms of all licences, whether for the sale or supply of intoxicating liquor, from the Performing Rights Society, from Phonographic Performance Ltd or others and for the observance of the same. The Hall was issued with a licence, authorising supply of alcohol for consumption on the premises, in May 2017. 5. Gambling Act 2005 - The HIRER shall ensure that nothing is done on or in relation to the premises in contravention of the law relating to gaming, betting and lotteries. 6. Public Safety Compliance - The HIRER shall comply with all conditions and regulations made in respect of the premises by the Fire Authority, Local Authority, or others, particularly in connection with any event including public dancing or music or other similar public entertainment or stage plays. The Hall had a fire safety risk assessment prior to a fire safety audit of the premises in July 2017 and will have an annual safety risk assessment thereafter. It is the HIRER’S responsibility to check and share the location of the emergency exits should the Hall need to be evacuated. It is important that, regular hirers undertake, and record, an annual fire drill/evacuation to demonstrate this requirement. 7. Health and Hygiene - The HIRER shall, if preparing, serving or selling food, observe all relevant food health and hygiene legislation and regulations ensuring that the kitchen and cooker and all equipment used are properly cleaned after use and that any unused foods are properly removed from the fridge and the kitchen. The HIRER is responsible for providing tea towels and table linen. 8. Electrical Appliance Safety - The HIRER shall ensure that any electrical appliances brought to the premises and used there, shall be safe, in good working order with a current PAT test and be used in a safe manner. The HIRER is to ensure that all lights and power sockets are switched off after use and be aware of the position and operation of the 3 electrical supply consumer units. These are situated in the cleaning cupboard in the vestibule outside the kitchen and Supper Room; in the Main Hall above the main entrance and in the middle section of the rear wall behind a removable panel next to the right hand window. A summary list of each circuit breaker in each consumer unit is displayed with them, with the exception of the one for the Main Hall which is displayed next to the first aid box in the kitchen. 9. Indemnity - The HIRER shall compensate the Committee for the cost of repair of any damage to any part of the property including the attached land and the contents of the buildings which may occur during the period of hiring as a result of the hiring. The HIRER shall be responsible for making arrangements to insure against any third-party claims which may lie against him or her (or the organisation if acting as a representative) whilst using the Hall. The Hall is insured against any claims arising out of its own negligence. 10. Accidents and Dangerous Occurrences – All HIRERS must report all accidents in the Accident Book currently situated in the First Aid Box in the kitchen. Any failure of equipment, either that belonging to the Hall or brought in by the HIRER must also be reported as soon as possible. 11. Animals – It is the responsibility of the HIRER to ensure that no animals are to enter the kitchen at any time and that dogs are to be kept on a lead. 12. Seating and Tables – The HIRER must not remove any seating or tables from the hall without prior permission of the secretary. Upholstered chairs are on no account to be used outside of the premises. 13. Child Protection Policy - The HIRER shall ensure that any activities for children comply with current child protection legislation. 14. Fly Posting/Display items. - The HIRER shall not carry out or permit fly posting or any other form of unauthorised advertisements for any event taking place at the Hall, and shall compensate the Committee accordingly against all action, claims and proceedings arising from any breach of this condition. The HIRER shall not attach display items to the walls, doors or any other fixed surface with the exception of designated notice boards where the fixings are specified. 15. Sale of Goods - The HIRER shall, if selling goods on the premises, comply with fair trading laws and any code of practice used in connection with such sales. In particular, the HIRER shall ensure that the total prices of all goods and services are prominently displayed, as shall be the organiser's name and address, and that any discounts offered are based only on manufacturer's recommended retail prices. 16. Cancellation - If the HIRER wishes to cancel the booking before the date of the event and the Committee is unable to conclude a replacement booking, the question of the payment or the repayment of the fee shall be at the discretion of the Committee. The Committee reserves the right to cancel any hiring in the event of the Hall being required for use as a Polling Station for a Parliamentary or Local Government election or bye-election, in which case the HIRER shall be entitled to a refund of any deposit already paid. 17. Unfit for Use - In the event of the Hall or any part thereof being rendered unfit for the use for which it has been hired, the Committee shall not be liable to the HIRER for any resulting loss or damage whatsoever. This is the HIRER'S responsibility. 18. Refusal of Booking - The Committee reserve the right to refuse a booking without notice or to cancel this hiring agreement at any time before or during the term of the agreement upon giving seven days’ notice in writing to the HIRER. The HIRER shall be entitled upon such notice to reimbursement of such monies, including the deposit or a proportion of the same as have been paid by the HIRER to the Committee, but the Committee shall not be liable to make any further payment to the HIRER. Any breach of these conditions will entitle the Committee to cancel any booking with immediate effect and the HIRER to forfeit any fees paid. Additional conditions, deposits and/or fees may be required before any further bookings from that HIRER are considered. 19. End of Hire - The HIRER shall be responsible for leaving the premises and surrounding area in a clean and tidy condition, properly locked and secured, unless directed otherwise and any contents temporarily removed from their usual positions properly replaced. The HIRER should remove their own belongings, to enable cleaning prior to the next booking. The Committee shall be at liberty to make an additional charge for such belongings being left. 20. Noise - The HIRER shall ensure that the minimum amount of noise is made on arrival and departure. 21. Insurance - Anyone using Memorial Hall equipment is covered by the Hall's insurance. Users are responsible for insurance cover for their own equipment. 22. Use of Hall - The use of the Hall does not in any way entitle the HIRER to alter in any way the fabric or decoration of the Hall without the written agreement of the Management Committee.
Updated 12th September 2018
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